Documents Required for NGO Trust Society Registration

The basic documents required for NGO trust society registration include identity proof, address proof, and photographs of the trustees or members, along with the proposed trust deed or memorandum of association. For a trust, you need a trust deed on stamp paper, while for a society, you need a memorandum of association and rules and regulations. These documents must be submitted to the respective state's charity commissioner or registrar of societies, depending on the structure.

For a trust, the trust deed must include the name of the trust, its objectives, details of trustees, and the property to be held. For a society, the memorandum must state the society's name, aims, and the names of the governing body members. Both require PAN cards and Aadhaar cards of all individuals involved. The documents must be notarized or attested by a gazetted officer.

Each trustee (for a trust) or member of the governing body (for a society) must provide self-attested copies of their PAN card and Aadhaar card. If Aadhaar is not available, a voter ID, passport, or driving license is acceptable. Additionally, two passport-sized photographs of each individual are required.

For address proof, you need a recent utility bill (electricity, water, or gas) or a bank statement showing the residential address. If the registered office of the NGO is rented, a rental agreement and a no-objection certificate (NOC) from the landlord are mandatory. These documents ensure the identity and location of the responsible persons are verified.

The registered office address documents include a copy of the property tax receipt or a recent utility bill (not older than two months) in the name of the owner. If the office is owned by a trustee or member, a consent letter from the owner is needed. For rented premises, a rental agreement and a NOC from the landlord are required.

The address proof must clearly show the complete address with a pin code. The documents should be in the name of the owner or the organization, if already registered. These are submitted to the registrar or charity commissioner to confirm the NGO's physical location.

For trust registration under the Indian Trusts Act, 1882, the primary document is the trust deed, which must be executed on non-judicial stamp paper of appropriate value (varies by state). The trust deed must include the trust's name, address, objectives, details of trustees (including their consent), and the property or fund to be settled. It must be signed by the settlor and two witnesses.

Additional documents include identity and address proofs of all trustees, a photograph of each trustee, and proof of the registered office address. The trust deed must be registered with the sub-registrar of assurances in the district where the trust is located. A certified copy of the registered deed is then obtained.

For society registration under the Societies Registration Act, 1860, you need a memorandum of association (MOA) and rules and regulations. The MOA must include the society's name, aims and objectives, and details of the governing body members (president, secretary, treasurer, etc.). It must be signed by at least seven members (for a state-level society) and witnessed.

The rules and regulations document outlines the membership criteria, meeting procedures, and financial management. Both documents must be submitted to the registrar of societies in the state. Additionally, you need identity and address proofs of all governing body members, a cover letter, and proof of the registered office address. The registrar issues a certificate of registration after verification.

Compile all required documents as per your chosen structure (trust or society) and verify them with the relevant state authority. If you are unsure about the specific stamp paper value or format, consult a qualified professional for guidance.

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This page provides preliminary information. It is not legal advice. For your matter, consult a qualified professional.